Ho Chi Minh City University of Industry and Trade

Faculty of Electrical and Electronics

PLAN Faculty-level Scientific Conference for the 2025 – 2026 Academic Year

HO CHI MINH CITY UNIVERSITY OF
INDUSTRY AND TRADE

SOCIALIST REPUBLIC OF VIETNAM

FACULTY OF ELECTRICAL AND ELECTRONICS TECHNOLOGY

Independence - Freedom - Happiness

No: …/KH-KDDT

 
 

Ho Chi Minh City, September 16, 2025

 

PLAN Faculty-level Scientific Conference for the 2025 – 2026 Academic Year

Based on Notification 956/TB-DCT regarding the organization of University-level and Faculty-level Scientific Conferences and Seminars for the 2025 – 2026 academic year.

The Faculty of Electrical and Electronic Engineering Technology hereby notifies all staff members of the organization plan for the Faculty-level Scientific Conference as follows:

1. Purpose

  • To implement the 2025 – 2026 academic year plan of the Faculty of Electrical and Electronic Engineering Technology.
  • To enhance the quality of training and scientific research activities for the Faculty's lecturers and students.
  • To establish a forum for students, lecturers, and domestic and international scientists to exchange, publish, and share new research findings.

2. Requirements The scientific conference is a key academic activity of the Faculty. Consequently, all submitted publications must demonstrate practical utility and scientific rigor. All manuscripts must strictly adhere to the university’s standardized scientific article formatting. Conference proceedings shall be conducted in a spirit of professional exchange, academic growth, and knowledge sharing.

3. Time and Location

  • Time: 08:00 AM to 11:30 AM, May 16, 2026.
  • Location: 3rd Floor, Library Information Center.

4. Conference Theme "New Technologies and Applications in the fields of Electricity - Electronics - Automation"

5. Participants

  • Lecturers from within and outside the Faculty.
  • Undergraduate and graduate students.
  • Domestic and international scientists.

6. Implementation Timeline

No.

Content

Timeline

Person in Charge

Required Documentation

1

Planning and budget estimation

15/09/2025 – 19/09/2025

Dean

Plan and budget estimation

2

Web announcement

15/10/2025

Dean

-

3

Call for papers

20/10/2025 – 30/04/2026

Departments

-

4

Manuscript reception

30/03/2026 – 30/04/2026

Secretary

Manuscripts

5

Editing and Proceedings

02/05/2026 – 09/05/2026

Secretary

Proceedings

6

Conference organization

15/05/2026 – 31/05/2026

Organizing Committee

Conference records

7

Financial settlement

14/06/2026

Le Thanh Toi (Dean), Vo Thi Le Phuoc (Secretary)

Payment documentation

 

Recipients

Dean

- Dept. of Science & Technology

- All Students, Graduate Students, and Faculty

- Faculty Office Archives

 

 

Le Thanh Toi

 

 

 

BUDGET ESTIMATION FOR FACULTY-LEVEL SCIENTIFIC CONFERENCE ORGANIZATION 2025-2026

Unit: VND

No.

Item

Description/Justification

Amount

Notes

1

Printing

 

1,300,000

 
 

- Conference Banner

01 unit x 500,000 VND

500,000

 
 

- Posters

02 units x 150,000 VND

300,000

 
 

- Conference Proceedings

05 copies x 100,000 VND

500,000

 

2

Author Remuneration

15 papers x 160,000 VND

2,400,000

 

3

Editorial Board Fees

02 people x 250,000 VND

500,000

 

4

External Speaker Fees

02 people x 500,000 VND

1,000,000

 

5

Beverages

04 cases x 100,000 VND

400,000

 

6

Tea Break Catering

70 people x 20,000 VND (Fruits, cakes, tea, coffee)

1,400,000

 
 

TOTAL

 

7,000,000